![]() In this article, we’ll walk you through how to categorize email messages in Outlook 2016, to make the email message search faster, easier, simpler, and sorted by default, followed by some talk on why you should use Outlook Categories feature. Over time, the email messages form huge stacks, from which it becomes nearly impossible to find the one email message that you need at the very moment via non-ending mouse scroll. On a daily basis, users send/receive email messages to fulfill the purpose of official communication. Outlooks’ use is not limited to a specific segment individuals, corporates, businesses, or organizations, but all use Outlook to meet their emailing requirements. “ Categories” is one of the many features that Outlook has to offer. At this time, you can also change the color of the category and choose a keyboard shortcut.“With better user-experience compared to what other email clients offer and useful features that are packed within, Microsoft’s Outlook tops the list of best email clients for desktop available for different operating systems.” The first time that you assign a default color category to an item, you will be prompted to rename the category. The Color Categories dialog box is also a quick way to assign multiple categories to an item. To assign a color category from the Color Categories dialog box, select the check box next to the color category. To see more categories or to create a new category, click All Categories to open the Color Categories dialog box. To assign a color category to an appointment, meeting, or event, use one of the following options:įrom your main calendar view, right click the appointment, meeting, or event, point to Categorize, and then click a color category.įrom an open appointment, meeting, or event, look for the Categorize button on the ribbon, in the Tags group. For more information on creating and assigning your own color categories, see Create and assign color categories. From there, you can view additional categories not shown on the right-click menu or create and assign new color categories. If you don't see the category you need in the list, choose All Categories. The same categories list is used for all Outlook items, including email messages, tasks, and contacts. If you apply a color category to a meeting request or a meeting you've received from another person, that color category will only show in your calendar. The color categories connect you to other related items too, such as messages or contacts.Ĭategories only apply to items in your calendar. Besides calendar items, you can assign color categories to contacts, messages, tasks, notes, and journal items.Ĭolor categories connect your calendar items for easy identification. You can track all items related to a particular project or task by using color categories to easily identify and organize the items. Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007 More. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |